A Legal and Financial Notice: No authority for purchasing at branch level

Because the library director is the only agent of the library authorized to make purchases or engage in financial contracts, the following compliance issues exist...

(1) No CJRL employee is authorized to receive any materials of any sort as a preview before purchase.   These types of agreements are contractual and therefore can only be authorized by the Library Director.

(2) No employee is authorized to establish library accounts with any organization.  If you need a library related account, this will need to be established by the Director.  You can establish personal accounts, of course, as long as you don't associate that account with the library proper.

(3) No invoices addressed to the CJRL system or any of its branches is to be managed by anyone other than Headquarters staff.  If you receive an invoice at your branch, it should be forwarded to Headquarters for resolution.  If your branch's Friends group is receiving mail at the library's address, the address line must designate them as the recipient of the correspondence.  Otherwise, the correspondence is the property of the library proper.   Similarly, no employee's name should be associated with any Friend's group correspondence.

(4) Similar to #3: If you receive a check made out to the library proper, your Friends' group cannot cash the check (or visa versa).  


Be very diligent about making any corrective actions to come into compliance with these terms.  This is an official notice that will be filed in each employee's personnel records.   These are very serious issues and compliance will be strictly enforced.  Let me know if you need assistance achieving compliance with these issues BEFORE you formally acknowledge the post's content.

Katrina Castilaw, CJRL Director

ADD A COMMENT TO THIS POST TO ACKNOWLEDGE YOUR REVIEW AND UNDERSTANDING OF THIS NOTICE - DUE ON/BY 06/09/2015.