Form 1095-C (Employer-Provided Health Insurance Offer and Coverage) is available to employees upon request.
This form provides information about the health insurance coverage offered by the Library and may be helpful when preparing your federal income tax return. It is for your records only and does not need to be submitted with your tax return.
If you would like to request a copy of Form 1095-C, please email the Library’s Business Manager. Requests will be processed within 30 days.
🗓️ 1. Decide the Type of Leave You Need
Common types include:
If you’re unsure which type applies, check with your supervisor or the business office.
🧮 2. Check Your Leave Balance
📨 3. Submit Your Request
|
Type of Leave |
How to Request |
|
Planned leave (vacation, personal day) |
Submit a request form at least 2 weeks in advance. |
|
Scheduled appointment |
Submit a request form at least 2 weeks in advance or as soon as appointment is set – whichever is earlier. |
|
Sudden illness or emergency |
Contact your supervisor as soon as possible (call, text, or email). Submit a request form within 3 days of returning to work. |
🔁 4. Wait for Approval
Your leave will be reviewed based on:
Leave is not approved until you receive confirmation.
🔄 5. If Your Plans Change
🧍 6. Returning to Work
If requested, provide any required documentation (e.g., release to return to work after illness).
📍 Helpful Contacts
|
Question About… |
Contact |
|
Leave balances or available hours |
Business Office |
|
Forms & documentation |
Business Office |
|
Scheduling concerns |
Supervisor and/or Director |
💡 Quick Tips
✔ Plan ahead whenever possible
✔ Communicate early and clearly
✔ Keep copies of approved requests
✔ Make sure leave is approved before being absent
from work
1. Cash Drawer Counting
· Remove the retained drawer amount first.
· Count remaining cash.
· Compare with the paper petty cash transaction sheet.
· If totals do not match:
· Review the paper sheet to identify discrepancies.
· Make an initialed correction if an error is found.
· Record an over/short amount if no source of error is located.
2. Excel Spreadsheet Updates
· Enter all transactions from the paper sheet.
· Confirm entries appear in correct columns.
· Confirm totals match the paper sheet.
· Contact the Business Manager if unable to reconcile differences.
· Verify deposit total matches spreadsheet total.
· Resolve discrepancies before proceeding.
· Contact the Business Manager if assistance is needed.
1. Counting & Tallying Denominations
· Tally counts of $1s, $5s, $10s, $20s.
· Tally quarters, dimes, nickels, pennies.
· Record tally information on paper to be included with deposit.
2. Rolling Coins
· Prepare full rolls when possible.
· For partial rolls, label the amount clearly on the roll.
· Use judgment: small quantities stay loose; meaningful amounts may be rolled.
· Notify the Business Manager when coin-roll supplies run low.
About MAGNOLIA
MAGNOLIA is a project funded by the Mississippi Legislature that provides all Mississippians with access to a suite of reliable online research databases. These resources are available through publicly funded schools, libraries, community colleges, universities, and state agencies.
MAGNOLIA gives students and researchers across the state access to academic, peer-reviewed journals and curated, age-appropriate content that is not available through general web searches.
New Access Requirements
As of July 1, 2023, MAGNOLIA users are required by state law to verify their age before entering an access code.
Users under 18 may only access age-appropriate content.
Users 18 and older may access the full range of academic content.
Patron Access
Patrons can access MAGNOLIA by visiting https://magnolia.lib.ms.us or by using the link provided on our library’s website.
It is essential that all staff:
Know the correct access codes for both adult and juvenile users.
Ensure that adult access codes are not provided to juvenile patrons under any circumstances.
Here are suggested practices for complying with these guidelines while maintaining a positive interaction with patrons:
Age Verification
Check the patron’s age via their library account.
Use friendly language to avoid sounding confrontational.
Instead of saying, “I need to verify your age,” try:
“Let me check something real quick.”
When Age Is Unclear
If you cannot verify the patron’s age (e.g., phone requests, indirect contact, or no ID), only provide the juvenile access code.
Protect Adult Code Access
When other patrons are nearby, write the adult access code on paper rather than speaking it aloud.
Explaining Access Limitations
Be prepared to explain the difference between the codes respectfully and clearly:
To a minor:
“This database includes some content that’s age-restricted, so we’re only able to share this particular code with adult users. But I’d be happy to help you access the resources available for your age group!”
To a parent requesting the adult code for their child:
“Due to legal guidelines, we can only provide the adult access code directly to adult users. If you’d like to access the resource yourself, I’d be happy to share the code with you.”
Adherence to these guidelines will maintain legal compliance while ensuring that all patrons have appropriate and equitable access to information.
If you have questions or need clarification, please speak with a supervisor.
THE PROCEDURE:
Scan/Enter the Patron's information on the CheckOUT screen.
THE REASON(S):
1. The system will advise if the card is expired.
2. The system will advise if the patron owes money.
3. The system will advise if patron has a block that needs to be resolved.
4. The system will advise if the patron has materials available to be picked up.
